Features for Oversize Permit Navigation

Everything heavy haul drivers, dispatchers, escorts, and permit teams need to convert state permits into locked navigation and back-office records.

Permit Upload & Extraction

Upload PDF, photo, or scan of any state DOT permit. AI-assisted extraction pulls origin, destination, waypoints, exits, and restrictions. Human verification before navigation.

Locked Route Navigation

Turn-by-turn navigation locked to the approved permit route. Helps drivers follow the route already authorized by the permit — not automatic rerouting off-permit.

Fix Pins & Route Review

Drag-and-drop pin editor for dispatchers and owners. Route confidence badges: Needs Review, Owner Approved, Locked.

Off-Route Alerts

Clear warning when the vehicle leaves the permitted route: stop and verify the permit route before continuing.

Receipt Scanner

Snap fuel, scale, lodging, and toll receipts. AI extracts vendor, amount, and date. Bundle receipts per load as PDF.

Mileage Tracking

GPS mileage tied to permits and trips. Per-state breakdown for IFTA, billing, and reimbursement.

Permit Records & Audit

Permit history, route edits, approvals, and lock timestamps. Permit audit report: extracted route vs verified route.

QuickBooks Invoicing

Build carrier invoices from a load, print or email to broker, and sync to QuickBooks Online with expense push.

Pilot Car Route Sharing

One-tap share route with escort or pilot car. Read-only route links for customers and coordination.

Permit Order Links

Quick links to order permits by state. Route-Guardian does not replace permit ordering — it helps you follow the route once issued.

Fleet Dashboard

Carrier and dispatch account management with driver tabs, fleet billing, and email-based driver invitations. Role-based permissions for owners, dispatchers, drivers, and accountants.

Owner / Admin Route Editing

Fleet admins and authorized dispatchers edit driver routes, fix pins, approve routes, and push updates to drivers.

IFTA Tracking

State-by-state IFTA tracking and fleet IFTA reporting — coming soon. Mileage tracking available today on mobile and web.

Route Guardian Now Supports

  • AI permit reading
  • Automatic route extraction
  • Oversize turn-by-turn navigation
  • Owner/admin route editing
  • Fix Pins route correction
  • Fleet dashboard
  • Carrier / dispatcher account management
  • Driver tabs
  • Fleet billing
  • Email-based driver invitations
  • Receipts
  • Invoicing
  • QuickBooks integration
  • Mileage tracking
  • State-by-state IFTA tracking (coming soon)
  • Fleet IFTA reporting (coming soon)
  • Mobile and desktop access
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